Since virtually all Centricity billing and EPIC billing practices have a significant component of their revenue come from insurance payers, then chances are that the words “accounts receivable” are enough to give you a headache.
Nevertheless, successfully managing your collections department is critical to your growth as a business. Recent numbers suggest that uncollected receivables could cost your company into the hundreds of thousands of dollars. Plus, surveys show that most businesses aren’t that great at staying on top of them.
Let’s take a closer look at how much your collections are costing your business, and what you can do to fix it.
Numbers Don’t Lie
Figures from Inside Account Receivables Management clearly illustrate how receivables lose significant value over time. By the time they are 90 days overdue or more, they could be worth only 20% of their original value:
Not only is value lost on the money owed, but overburdened billing departments can cost your practice in other ways. Increased workload, reduced productivity and resorting to bank debt to maintain cash flow are all symptoms of poor collections practices.
A payment practices study in 2016 proving that even though it’s costing them money, many practices have significant room for improvement when managing their collections:
- On average, practices write off 9.5% of their receivables as bad debt.
- Average payment terms are 15 days, but actual payment period averages closer to 40 days.
- Survey participants see maintaining cash flow levels as a key challenge that is critical to business profitability.
Clearly, your accounts receivables could be costing your practice a sizable sum. However, there are a few best practices that you can implement today that will help to tighten up your collections department and allow you to put money back into your business.
Do The Math
The first step is to calculate your average collection period. This will give you a clear idea of the number of days on average it takes for your business to see receivables turn into cash. A very informative post on The Balance outlines exactly how to perform this calculation. It requires some basic financial information about your business:
Days in Period x Average Accounts Receivable / Net Credit Sales = Average Days to Collection
Let’s break that formula down to its basic elements:
Days in Period — This can vary; it could be 365 days or 90 days; whatever works best within your business. The key is that however long this period is, all other parts of the formula must span the same number of days.
Average Accounts Receivable — Using the period of time established above, total the accounts receivable both at the beginning and at the end of the period. Then divide it by 2.
Net Credit Sales — This is the total of your gross sales minus the total of all returns during the set period.
For example, Company XYZ sees that their outstanding account receivables sit at $20,000 at the beginning of the year. By the end of the same year, they have risen to $26,000. Net credit sales came to $100,000 by the end of the year.
Using this example, the formula looks like this:
365 x 33,000 / 100,000 = 120.45
According to the math, it takes an average of 120 days for Company XYZ to see their account receivables resolved and translated into all-important cash flow.
Now that you have an idea of how long it takes your patients and Insurance payers to pay you, you should compare these metrics with Best Practice Standards. Health 1 has posted a series of blogs to help you do this. In addition Health 1 offers a FREE accounts receivable analysis that many practices have used to see just where they stand. in many case this analysis has been an eye opener.
See how you compare to Health 1’s billing clients: Centricity and EPIC Medical Billing Services